Office File Menu

How to Save Microsoft Office Documents as PDF Files

Microsoft initially introduced the option to save files from their various Office applications as PDF documents as early as 2007, (alongside a whole range of existing file type options such as jpg, xls, csv and xps across different programs). Even though these options exist, however, doesn’t mean that all users are aware of them – so we’ve put together this simple guide to saving your office document as a PDF.

The basic principle is the same; create and save your document in its original source format, then choose Save As… from the File menu and select PDF from the drop down menu next to the Save As function. This will create two files of the same document; one saved as the original, and one in PDF format.

Select Save As from File Menu

File Menu

Save as Original Format (example shown from Word 2013)

Save As PDF Word

Depending on the program you’re using, the Save As options will differ – Word has less options than Excel, for example.

Microsoft Word 2013

Save As PDF Word

Microsoft Excel 2013

Save as PDF Excel

Microsoft Powerpoint 2013

Save as PDF PowerPoint

Microsoft Publisher 2013

Save as PDF Publisher


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