Category Archives: Infix News

Exotic PDF editing and translation – out of the box!

I’d like to give feedback on how Infix PDF editing saves us as a charity (University of the Nations) a lot of time.
Because of many people going through our study courses and internships, we have a lot of written research material on our file servers. Most of them are in editable and PDF file formats. But some of them, the important ones of course, we only have as PDF because the author left us already.

Because of our multi-language setting in our study courses, we need some of these documents to be translated in different languages. And now is the time for Infix pdf editing.

We tried several PDF editors (real and “so called”) and only Infix convinced us to be the tool we need. The demo version does all we need (beside the watermark, but that’s OK so far).

Text editing even with exotic fonts works out of the box (no other program was so easy for this). Image relocation works and so on. And the best of it: it doesn’t need long time to get familiar with it!!

We are very excited about this program. It saved days for us.

– Danilo Ludwig

All-in-one PDF editor for Linux

Advanced editing of PDF files under Linux is not a simple thing. There are many open source solutions, but if you need an all-in-one software, Infix PDF Editor is one of the best.

To run Infix PDF Editor 6 under Linux you need the Wine HQ compatibility layer (
I suggest to install “gdiplus” via winetricks (it can be deactivated if other programs installed with wine do not require this DLL).

I have tested the trial version of Infix (6.11) on a Linux Mint 14 (Nadia) machine with Wine version 1.5.30.
The installation (without PDF printer) is extremely simple and fast. Infix PDF editor works perfectly.

– Francesco Martinelli

Using Redaction to Omit Information From a PDF

The word ‘redaction’ originally referred to a primitive version of cut and paste, whereby editors would literally cut chunks of copy from one source and combine them on a new sheet. Over time, the term became synonymous with secret information; redaction was commonly used in defence, courts and government to block out sensitive data. Normally, the goal was to turn a classified document into a document that could be released into the public domain.

Redaction in a PDF file works in the same way as old-fashioned redaction. Rather than using ink or paper and a photocopier, you can use the Redact tool in Infix to block out chunks of text permanently.

Redaction has evolved in Infix Pro version 6. In this article, we’ll look at the reasons for using it, and then go over some of the new options when working with redacted text.
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Editing Text Across Columns or Pages In a PDF

Text in Infix is placed into text boxes. You can position text boxes anywhere on the page by clicking the Text tool and clicking in an empty space.

If you click inside an existing text box while the Text tool is highlighted, the text inside that text box becomes editable.

What if Text Overflows?

For long sections of text, a single text box won’t be big enough. Aesthetically, one very large chunk of text is not always easy to read. If you want to vary the layout of your text, you’ll need to split it over several columns or pages.

If you’re interested in building a complex layout, you may also want to arrange multiple textboxes on a page and have the text flow through them in a particular order.

Manually maintaining the text in each box is incredibly difficult, particularly if your document changes often. But you don’t have to continually shift and edit the text in order to get it to fit. You can use Infix’s Linked Text feature instead.

Linked Text is available in both the Standard and Pro versions of Infix.
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Infix can be a “game changer” for PDF translation projects

This program [Infix] is the solution I have been looking for! I am a professional translator, and in the past when clients gave me a .pdf document to translate, I would either plead with them for a .word version, threaten to charge them more, or simply refer them to another colleague willing to deal with the headache. Infix PDF Editor has changed the way I do business.

I can use it in conjunction with my CAT (Computer Assisted Translation) memory tool to manipulate the source document and work on the translation as easily as I would with any other format. Then I can save my work, open up the PDF editor, and see in real layout how the final product will look. It is fairly intuitive to use, and a little practice goes a long way, too.

If you’ve resorted to reading this blog, I’m sure you’ve already tried all of the other “solutions” for dealing with PDF documents (copy-pasting, adding comments, whining, etc.). This is a much more elegant and professional way, and certainly worth the reasonable learning curve.

– Ben Guevara

Editing graphical “Vampire” PDFs – the easy way

As a self-publishing author, I struggled with converting Word documents into PDF format in order to upload manuscripts to the server. Especially in terms of charts, most PDF editors destroy it upon conversion. Not only need I rebuild it within the PDF editor, but in actuality I need rebuild it every time I amend the manuscript and again convert to PDF. Talk about a tedious waste of time. But then I discovered Infix. This gem allows all manuscript editing to be accomplished with the PDF environment. There is no conversion process, and therefore no need to continuously re-modify the charts and graphs.

Infix is peace-of-mind which keeps me focused on the manuscript as opposed to the tedious PDF conversion and inherent recreation. Infix is the pinnacle of PDF editors!

My first book, Messiah and the Sign of Jonah, had relatively few charts, and still the PDF conversion was an on-going headache. Then I was asked to re-write Vampire Killer 2012, which is graphic intensive; and the very reason I started researching the world of PDF editors. Upon my discovery of Infix, my hesitation to head the project has subsided and I’m on-board one hundred percent!

I encourage everyone who’s considering such a project to save yourself the time, and spare yourself the frustration. Infix is an all-encompassing simplifying solution to the world of PDF.

Christopher Jones
Messiah and the Sign of Jonah

Interactive PDF Forms

PDF forms allow the reader to type data into text fields – much like filling in a form on the web. Using Infix, you can fill in PDF forms you’re sent and distribute the results without any compatibility problems.

Why would you want to do this? For one thing, it’s quick; as the recipient, you can fill in the form and return it digitally without having to print it out (and either post or scan it). In fact, by using PDF forms, you might find you can pack away the fax machine for good and save a lot of paper in the process.
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Starting Infix CAT Export

How to Translate PDF Documents Using Infix

Automated translation is a useful tool for any business. Getting content translated by a human can be slow and costly, but automated alternatives are making translation more accessible and affordable than ever.

In order to translate content in your PDF files, you will need to use computer-assisted translation (CAT) software. Infix has some functionality that makes the PDF translation process very straightforward, no matter which machine translation package you decide to use.

In this article, we’ll take a look at the role Infix plays in the translation process, then quickly cover some translation tools that work well alongside it.

Exporting PDF Content For Translation

Open the PDF you want to translate in Infix, then go to Document -> Translate -> CAT Export.

The CAT Export results in an XML file which can be imported into your CAT software. The XML file contains all of the contents from your PDF, reformatted into a structure that your CAT tool can interpret and translate.

Once translation is complete, simply repeat the process and chose CAT Import to bring the translated content back into Infix. Infix reads the XML import file and places the translated text in the correct place(s).

Choosing CAT Software

There are many CAT tools on the market, and your choice of tool will largely be a matter of budget and personal preference. While Iceni doesn’t endorse any CAT software, we thought it would be useful to look at some of the tools our users tend to use.

SDL Trados Studio

Trados Studio is an incredibly popular CAT tool; its makers claim users complete projects up to 40 per cent faster. Trados Studio uses context matching to improve results and cut down on the need for manual reviews. Its integrated PerfectMatch tool allows the software to learn from past projects and automatically substitute the most likely match during a new translation.

The Trados Studio suite is a comprehensive package that includes project management features, change tracking and the ability to expand the tool with apps. It can also effortlessly translate the XML exports generated from Infix and provide a fully compatible XML file for import.


Sisulizer is designed for software developers that need to translate their software into other languages. It also does a very good job of translating the XML content exported from a PDF you’ve been editing in Infix.

Within Sisulizer, users can create a new project and use the Import tool to bring in the exported XML file that was created in Infix. A wizard steps you through the translation and gives you the option of saving the results.


Across Language Server is a modern CAT tool that supports up-to-date software including Windows 8 and SQL Server 2012. Like Trados Studio, it includes project management functionality. It also allows users the ability to fix standard translations of certain excerpts, and it can automatically adapt the size of translated text to the size of the end user’s monitor.

Exported XML documents can be passed from Infix straight into Across for translation. Additionally, you can apply templates to your documents so that your content will be processed in precisely the right way, and you can automatically review the XML structure to ensure you avoid import errors once translation is complete.

Translation Tips

Automatic translation has come a long way, but you may still need to manually review the results of your import. Look for strange characters and try out different fonts to eliminate these. Also, use normal PDF editing functionality to alter the layout if the translated text spills out of the allocated text boxes in your document.

Infix Document Fonts Dialog

Working With Subset Fonts in Infix

When you distribute a PDF, you don’t usually have to worry about its appearance on the recipient’s computer. That’s because the fonts you use are embedded into the file, ensuring that every reader will see the document exactly as you prepared it.

However, viewing and editing PDFs are two different things. When working with Infix, you might find that some PDFs can’t be edited immediately because of the way the fonts are packaged into the file.

Understanding Embedded and Subset PDF Fonts

There are two ways a font can be ‘bundled’ inside a PDF file when it is saved.

  • One is embedding, where the entire font character set is included in the file. If the entire font character set is embedded, editing is straightforward.
  • The other is subsetting, where only part of the character set is built-in to the PDF. Subsetting is ideal if the PDF won’t be edited, since it helps to keep the file size low, but it means that editing is problematic since you probably won’t have all the letters and symbols you need to make changes.

In Infix, under Document -> Fonts, you’ll see a list of the fonts used in your PDF file. You can easily deduce the different types of fonts here.

Notice that some of these font names are prefixed with random letters. This indicates a subset font – a font where only a few characters (glyphs) have been bundled into the file. As you can see, there may be more than one copy of the same font, and each copy may have a different set of glyphs associated with it.

A higher number of glyphs could mean there’s a better chance of being able to edit the file. That means longer PDF documents often fare better than short documents. In general, though, subset fonts may cause problems.

Editing With Subset Fonts in Infix

When opening a PDF file in Infix and attempting to make changes, you might see the error message This font does not have all the characters needed. Select another font. So what can you do about this?

There are a few workarounds.

  • If you have a copy of the original source document, try saving it again with font subsetting turned off. Most word processing applications will offer this option, and it’s the simplest way to get around the problem.
  • If you don’t have that option, you’ll have to substitute another font from your computer. You can substitute a font quickly in the Document Fonts dialog box (pictured above); click the Replace button and choose a font from your computer to replace the subset font.

Remember that changing a font might shift the layout of your document and cause some paragraphs to overspill their allocated text boxes, so font replacement usually necessitates a quick check of your document layout.

Translation and Subset Fonts

When importing a computer-assisted translation (CAT) file, the Font Problems dialog box may appear if the required font is missing. This can cause problems in translated PDF content because some special characters may not be available.

Within the Font Problems dialog box, you’ll be able to choose a font from your computer to replace the subset font. Infix will continue to use this font in the future unless you alter your preference.

Don’t kill trees – use Infix!

Many users today know how to get their forms and documents converted to PDF format. However, they lack the functionality to have the form useful in a digital format. I’ve lost count the number of PDFs that I have received as a form with no form fields.
Infix has allowed me to take the frustration out of killing a tree to fill the form and use old technology, like fax, or loose quality rescanning it in to send the completed form back. The word processor interface allows me to naturally and easily modify the document by adding the information into the areas where the form fields should have been. My returning forms would be clean, clear, and stay in high quality.
For legal documents, this works great with DocuSign uploading the form and signing the document. Together, the PDF with the edits from Infix and signature form Docusign, the process looks very professional.
– Eddie Hui