Articles about Iceni Technology, its products and related technologys.



Jan 2011

How Can I Edit PDF Documents?

How Can I Edit PDF Documents?

Occasionally you might receive an email from a colleague or a customer with an attached PDF document. In the email is a simple request to make a couple of changes before emailing the document back through. Seems simple enough, but unfortunately it’s often not the case. One of the most searched for things on Google relating to office work and IT in particular is how to edit PDF files. For such a common file format it is surprising the extent of trouble PDF documents can cause if you don’t know what to do with them.

The PDF file format is one which has been growing exponentially in popularity and in use since their creation in 1993. PDF stands for Portable Document Format, and was created by the company Adobe Systems. What makes the PDF format so popular? One of the main reasons is the fixed format characteristic. Basically, this means that the PDF file is read-only, what you see when you open the file cannot be altered, manipulated or changed. The format is fixed, the pictures are fixed and importantly the text is fixed.

The fixed un-changeable format of PDF documents combined with the professional look of them has made them an increasing popular choice in many businesses. With the rise of IT and the reliance on computers to take on more paperwork electronically there has been a growing need in the ability to store information online. For security purposes the PDF format is a perfect choice if you don’t want to allow changes to the document that you’ve created. However, what if you’re the owner of the PDF and you don’t have the original word processor compatible document to hand? What if you need to edit PDF documents that you’ve created? Unfortunately that fixed format security feature has now become an issue. Essentially you have locked your own work and the only choice you have is to re-create the entire document from scratch. Well, that’s not entirely correct. There is an alternative, and it comes in the form of software specifically designed to edit PDF documents.

The first consideration would be the cost. Adobe have a reputation for being expensive and you’d be forgiven for thinking that software with the ability to edit PDF documents would cost a fortune as well. But actually, a quick search on the internet would soon prove you wrong. You can even obtain PDF editors online for free. There are many different price ranges of product out there that all offer the same ability to edit PDF files but they all come with positive and negative aspects. Not all software that edit PDF files do it quickly, some need to convert the file first, some can only do one PDF document at a time. Some PDF editing software even changes the documents original layout in the conversion process.

The quickest answer to how can I edit PDF documents is, look online. But when you do look, consider a few factors before selecting your choice of software. Consider how many PDF documents you need to alter, the time constraints you have when editing them and the importance of retaining the original file layout. If you want a quick, easy to use and reliable PDF editor that allows you to edit everything from the font, text and images you will need to purchase one. Just remember that it doesn’t always have to cost a lot and there is no place better than on the internet to find the best product at the right price.

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